Privacy Policy

Last Updated: March 2026

1. Introduction

VanCamp Consultants Ltd ("VanCamp", "we", "us", or "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, share, and protect personal information when you visit and use our website www.vancamp.cloud (the "Website").

Please read this policy carefully. By using our website, you acknowledge that you have read and understood this Privacy Policy. This policy should be read alongside our Cookie Policy and Terms of Use, which are also available on our website.

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

2. Who We Are (Data Controller)

VanCamp Consultants Ltd is the data controller responsible for the personal data collected through this Website. This means we determine the purposes and means by which your personal data is processed. If you have any questions about this Privacy Policy or how we handle your personal data, please contact us using the details above or as set out in Section 13.

3. What Personal Data We Collect

3.1 Data You Provide to Us

We may collect the following personal data that you voluntarily provide when interacting with our website:

• Contact information — such as your name, email address, phone number, and job title, when you fill in a contact or enquiry form.

• Business information — such as your company name, industry, and nature of your enquiry.

• Communication data — the content of any messages or correspondence you send us through the Website.

• Any other information you choose to provide when contacting us.

3.2 Data Collected Automatically

When you visit our website, we automatically collect certain technical data, including:

• IP address and approximate geographic location.

• Browser type and version, operating system, and device type.

• Pages visited, time spent on pages, and referring URLs.

• Date and time of your visit.

• Clickstream data and interaction patterns.

This data is collected using cookies and similar tracking technologies. Please refer to our Cookie Policy at www.vancamp.cloud for full details.

3.3 Data From Third Parties

We may receive personal data about you from third parties in certain circumstances, such as:

• Analytics providers (e.g., Google Analytics) that provide aggregated usage data about our website visitors.

• Advertising partners that help us deliver and measure the effectiveness of marketing campaigns.

• Publicly available professional sources (e.g., LinkedIn) where you have made your information publicly available.

4. How We Use Your Personal Data

We use the personal data we collect for the following purposes:

• To respond to your enquiries and communicate with you about our services.

• To provide and improve our website and user experience.

• To analyze Website traffic and usage patterns using analytics tools.

• To send you marketing communications about our services, where you have given consent or where we have a legitimate interest to do so.

• To comply with legal obligations and regulatory requirements.

• To detect, prevent, and address fraud, security breaches, and technical issues.

• To protect the rights, property, or safety of VanCamp Consultants Ltd, our clients, or others.

5. Legal Basis for Processing

Where applicable data protection law requires us to have a legal basis for processing your personal data, we rely on the following:

• Consent — where you have given us explicit consent to process your personal data for a specific purpose, such as receiving marketing communications or the use of non-essential cookies.

• Legitimate interests — where processing is necessary for our legitimate business interests, such as improving our website, preventing fraud, and direct marketing to existing or prospective clients, provided these interests are not overridden by your rights and interests.

• Contractual necessity — where processing is necessary to enter into or perform a contract with you or your organization.

• Legal obligation — where we are required to process your data to comply with a legal or regulatory obligation.

• You have the right to withdraw consent at any time where we rely on consent as our legal basis. Withdrawing consent will not affect the lawfulness of processing carried out before withdrawal.

6. Sharing Your Personal Data

We do not sell, trade, or rent your personal data to third parties. We may share your personal data with the following categories of recipients in limited circumstances:

• Service providers and processors — third-party companies that provide services on our behalf, such as website hosting, IT support, analytics, email delivery, and marketing platforms. These parties are bound by contractual obligations to keep your data confidential and secure.

• Professional advisors — lawyers, accountants, auditors, and insurers where necessary for the provision of professional services.

• Regulators and authorities — government bodies, regulators, law enforcement agencies, or courts where we are required to do so by law or to protect our legal rights.

• Business transfers — in the event of a merger, acquisition, or sale of all or part of our business, your data may be transferred to the relevant third party, subject to appropriate confidentiality obligations.

We require all third parties to respect the security of your personal data and to treat it in accordance with applicable law. We do not allow our third-party service providers to use your personal data for their own purposes.

7. International Data Transfers

Some of our third-party service providers are based outside your country of residence. Where we transfer your personal data internationally, we take steps to ensure that your data receives an adequate level of protection, including through the use of:

• Standard contractual clauses approved by relevant data protection authorities.

• Adequacy decisions issued by relevant regulatory bodies.

• Other legally recognized transfer mechanisms as applicable.

For example, Google Analytics may transfer data to servers in the United States. For further information on how Google handles international data transfers, please refer to Google's Privacy Policy at https://policies.google.com/privacy.

8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements.

• The specific retention period will depend on the nature of the data and the purpose for which it is processed:

• Enquiry and contact form data is retained for up to 3 years from the date of your last interaction with us, unless a longer retention period is required by law or necessary in connection with a contractual relationship.

• Website analytics data (e.g., Google Analytics) is typically retained for up to 26 months, subject to our cookie settings and Google's data retention policies.

• Marketing data is retained until you withdraw consent or unsubscribe.

• When personal data is no longer required, we will delete or anonymize it securely.

9. Your Data Protection Rights

Depending on your location and applicable law, you may have the following rights in relation to your personal data:

• Right of access — the right to request a copy of the personal data we hold about you.

• Right to rectification — the right to request correction of inaccurate or incomplete personal data.

• Right to erasure — the right to request deletion of your personal data in certain circumstances (also known as the 'right to be forgotten').

• Right to restriction — the right to request that we restrict the processing of your personal data in certain circumstances.

• Right to data portability — the right to receive your personal data in a structured, commonly used, machine-readable format and to transmit it to another controller.

• Right to object — the right to object to processing of your personal data where we rely on legitimate interests, including for direct marketing purposes.

• Rights related to automated decision-making — the right not to be subject to a decision based solely on automated processing that produces legal or similarly significant effects on you.

• Right to withdraw consent — where processing is based on consent, the right to withdraw that consent at any time without affecting the lawfulness of prior processing.

  To exercise any of these rights, please contact us using the details in Section 13. We will respond to all legitimate requests within one month. In some cases, we may need to verify your identity before processing your request.

• You also have the right to lodge a complaint with your local data protection supervisory authority at any time if you are unhappy with how we handle your personal data.

10. Data Security

We take the security of your personal data seriously and have implemented appropriate technical and organizational measures to protect it against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.

These measures include:

• Secure server infrastructure and encryption of data in transit using SSL/TLS technology.

• Access controls limiting access to personal data to authorized personnel only.

• Regular security assessments and monitoring of our systems.

While we strive to protect your personal data, no method of transmission over the internet or method of electronic storage is completely secure. We cannot guarantee absolute security, and you transmit data to us at your own risk. If you suspect any misuse or loss of your personal data, please contact us immediately.

11. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your experience, analyze Website usage, and support our marketing activities. For full details of the cookies we use, the purposes for which we use them, and how you can manage your preferences, please refer to our Cookie Policy at www.vancamp.cloud.

12. Children's Privacy

Our website is not directed at children under the age of 16, and we do not knowingly collect personal data from children. If you believe that a child has provided us with personal data without parental consent, please contact us and we will take steps to delete such information.

13. Contact Us & Complaints

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Phone: (+234) 0811-337-1455

• Email: info@vancamp.cloud (Include the subject title: "VanCamp's Website Privacy Policy")

  Only legitimate emails will be responded to.